Privacy Policy

Last updated: October 6, 2025

Introduction

KEI Advanced, Inc. (“we,” “us,” or “our”) operates the KEISAS website and related media forms, mobile versions, and connected services (collectively, the “Site”).
We are committed to protecting your personal information and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information in accordance with:
Japan’s Act on the Protection of Personal Information (APPI), the General Data Protection Regulation (GDPR) for users located in the European Economic Area (EEA), and the California Consumer Privacy Act (CCPA) for users in California.
By using our Site, you agree to the terms of this Privacy Policy.

1. Information We Collect

We may collect personal information that you voluntarily provide when you:
Fill out inquiry or contact forms
Register for online courses or events
Subscribe to newsletters or updates
Interact with our Site or services

The information we collect may include:
Name, email address, phone number, nationality, and educational background
Academic or professional interests
Usage data such as browser type, IP address, access times, and referring URLs (collected automatically through cookies and analytics tools like Google Analytics)

2. How We Use Your Information

We use the collected data for the following purposes:
To operate and maintain the Site and our services
To respond to inquiries and provide requested information
To send updates, newsletters, or promotional communications (only with your consent)
To analyze and improve website performance and user experience
To ensure compliance with legal obligations and institutional policies

3. Legal Bases for Processing (GDPR)

If you are located in the EEA, we rely on one or more of the following legal bases to process your personal data:
Consent: You have given clear consent for us to process your data for specific purposes.
Contractual necessity: Processing is required to fulfill a service or inquiry you requested.
Legal obligation: We must process certain data to comply with applicable laws.
Legitimate interests: Processing is necessary for our legitimate business purposes, such as improving services.

4. Disclosure of Information

We do not sell or rent personal information.
However, we may share information with:
Service providers or contractors who assist in operating our Site or processing data (e.g., analytics, hosting, or communication tools)
Educational partners within the KEI Advanced group (for legitimate academic purposes)
Legal authorities if required by law or in response to valid legal processes
All third parties are bound by confidentiality and data protection obligations consistent with this Policy.

5. International Data Transfers

As a Japan-based company, your data may be stored or processed in Japan or other countries where our partners operate.
We take appropriate safeguards to ensure that any cross-border data transfers comply with GDPR and other applicable regulations.

6. Retention of Personal Data

We retain personal information only as long as necessary to fulfill the purposes outlined in this Policy or as required by law.
When no longer needed, data is securely deleted or anonymized.

7. Your Rights

Depending on your location, you may have the following rights regarding your personal information:
Under GDPR (EEA users):
Access, correction, and deletion of personal data
Restriction or objection to processing
Data portability
Withdrawal of consent

Under CCPA (California users):
The right to know what personal information we collect
The right to request deletion of your data
The right to opt-out of the sale or sharing of personal data
The right to non-discrimination for exercising privacy rights
To exercise any of these rights, please contact us at keistudyabroad@keiadvanced.jp
We will respond within the time limits required by applicable law.

8. Cookies and Tracking Technologies

We use cookies, web beacons, and similar technologies to analyze site usage and enhance functionality.
For details, please see our Cookies Policy.

9. Data Securitying Technologies

We implement appropriate technical and organizational measures to protect your data from unauthorized access, loss, misuse, or alteration.
However, no method of transmission over the Internet is completely secure, and we cannot guarantee absolute protection.

10. Updates to This Policy

We may update this Privacy Policy from time to time.
Any changes will be posted on this page with an updated “Last Updated” date.
Continued use of the Site after such updates constitutes acceptance of the revised Policy.

11. Contact Us

If you have any questions or concerns about this Privacy Policy or our data protection practices, please contact us at:
KEI Advanced, Inc.
Email: keistudyabroad@keiadvanced.jp
Address: Room 54, 5F, Kashiwagi Kei-Ai Building, 7-15-2 Nishi-Shinjuku, Shinjuku-ku, Tokyo 160-0023, Japan
Website: https://www.keisas.jp